Board of Directors

Board of Directors

 

Traci Bass, President

Dottie Marron, Vice President

Christine Spencer, Secretary

Carol Breitenfeld, Treasurer

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Arnaud ViltardBoard Member

Clara Bova, Board Member

Carrie Mecaro, Board Member

Jessica Byrne, Board Member

Board Member Duties & Eligibility

 

Members of the Board of Directors shall be members in good standing of the OEHD,
eighteen (18) years of age or older, residing within the boundaries of the OEHD a minimum
of six (6) months of the year. 

 

The Board of Directors is responsible for and conducts the business of the OEHD to fulfill the Purpose of the OEHD. Officers and Directors are elected for terms of two years.

Board members are expected to attend monthly meetings, quarterly meetings, and other OEHD events. Monthly meetings are held on the first Thursday of every month that we don't have a Quarterly Meeting.

Participation in the following activities are required for a member to maintain their Board position:

  1. Attendance at the following meetings:

    • Monthly Board meetings held the first Thursday of every month at 6:30 pm.​

    • Quarterly Board meetings held the second Thursday of January, April, July, and October at 7 pm.

  2. Attendance and Involvement in Organizing the following events:​

    • OE clean-up day and rummage sale in the spring.​

    • Mother's Day Tour

    • OE Neighborhood BBQ held the last Saturday in August.

  3. Attendance at various city meetings throughout the year including:​

    • Downtown Business Association Meetings​

    • Chamber of Commerce Events

    • Neighborhood Group Leadership Meetings

  4. Welcoming New Neighbors​

  5. Board members cannot mis three (3) consecutive Board meetings as per the by-laws.

Officers' Duties

The President is responsible for the day to day management of the OEHD under the general policies approved by the Board of Directors and in general acts as the chief executive officer.  The President presides at all OEHD meetings, including meetings of the Board of Directors.  The President may appoint committees, including chairpersons, as the Board may approve.  The President is the spokesperson for the OEHD.  Additionally, the President (or designee):

  1. Prepares agendas for all meetings and provides them to all board members at least 2 days prior to each meeting

  2. Runs meetings in an efficient manner, using Robert’s Rules of Order and appointing a Parliamentarian as available 

  3. Presents the State of the OEHD Report annually at a General Meeting

  4. Represents the OEHD before City Boards and Commissions 

  5. Communicates the Board’s decisions to interested parties

  6. Prepares newsletter articles

  7. Ensures progress on pertinent issues

  8. Signs contracts on behalf of the OEHD as directed by a majority vote by the Board of Directors

  9. Has the authority to sign checks

  10. Votes on issues before the OEHD

 

The Vice President, in the absence of the President, performs the duties of the President, and performs such other duties as the Board may from time to time request.  Additionally, the Vice President (or designee):

  1. Facilitates meetings in president’s absence

  2. Coordinates activities of committee chairpersons and serves as ex-officio member of all standing and special/ad-hoc committees

  3. Votes on issues before the OEHD

 

The Secretary is responsible for maintaining the records of the OEHD and keeping the minutes of Board and General meetings for the membership and the Board of Directors.  The Secretary prepares all written communications of the OEHD, to insure compliance with all notarization and other legal requirements.  The Secretary’s duties include informing the membership of the dates, times, and locations of all OEHD meetings, including those conducted by the Board of Directors.  Additionally, the Secretary (or designee):

  1. Notifies Board members of upcoming meetings and solicits agenda items

  2. Provides notice of historic preservation, community improvement, and other related organizations’ meetings to the membership in a timely manner

  3. Is responsible for the annual printed and quarterly e-mailed newsletters

  4. Supervises the election process, including preparing ballots. 

  5. Collects and tabulates the votes cast in any election conducted by written ballot -- Such tabulation shall be open to observation by any Member in Good Standing.

  6. Announces the results of all elections at the election meeting, when possible, or as soon as possible thereafter  

  7. Votes on issues before the Board of Directors

 

The Treasurer receives and deposits in appropriate accounts all monies of the OEHD and maintains all financial records in electronic format as agreed upon by the Board.  The Treasurer also disperses such funds as directed by resolution of the Board and reports monthly to the Board of Directors and quarterly to the membership concerning the financial condition of the OEHD.  Additionally, the Treasurer (or designee):

  1. Prepares an annual budget

  2. Prepares the annual income tax return as required by law

  3. Ensures that an annual audit is conducted of the OEHD’s financial records

  4. Signs contracts on behalf of the OEHD as directed by a majority vote by the Board of Directors

  5. Has the authority to sign checks

  6. Votes on issues before the Board